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Our group practice consists of mental health providers dedicated to serving families of young children.

More information about current openings on our team can be found below.

Administrative Assistant 

Job Type: Part time (10-15 hours per week)
Pay: $25-30 per hour

Work Setting: 

  • In person at the office

  • Virtual/Remote



  • Relevant experience may be substituted for education.

  • High level of professionalism in appearance, behavior, and communication.

  • Capability to prioritize daily tasks and goals set or communicated by multiple parties. 

  • Must be excellent face to face and telephone communicator. 

  • Must have competent written communication skills and email etiquette. 

  • Ability to proficiently navigate the internet. 

  • Employees must be able to function at a high level of efficiency without constant supervision.

  • Ability to multitask and carry on attention to detail in a fast paced environment. 

  • Must have strong computer skills and intermediate Microsoft Office and Google Suite.

  • Ability to operate a variety of standard office machines.

  • Aptitude to independently identify and resolve tribulations.

  • Uphold, safeguard, and promote organizations values and philosophies. 

  • Strong attention to detail. 



  • Managing Willow Collective phone during working hours. 

  • Creating new client charts for clinicians.

  • Assisting with marketing and updating the website as needed.

  • Filing and scanning client paperwork.

  • When client charts are created/ongoing- verifying insurances and costs of sessions.

  • Running errands when needed/ordering office supplies and materials. 

  • Managing emails through the main Willow Collective contact email.

  • Assisting clinicians with “out of office” support when needed. 

  • Light housekeeping and restocking of supplies.

  • Conduct outreach to coordinate care and services with other local providers as needed. 

  • Assist Chief Operations Officer with onboarding tasks for new staff and ensuring employment forms are up to date.

  • Assisting with insurance claims denials and resolving this issue. 

  • Completing and monitoring invoices. (?)

  • Creating projects in accounting software for clinicians, to assist with billing grants and contracts. 

  • Support payroll process as needed. 

  • Paying external contractors as needed. 

  • Secondary backup for insurance claims filing/entering payment reports. 

  • Assist with admin meeting notes during weekly meetings.

Application Process: 

  • Submit resume and letter of interest to

  • We recently noticed an error in the mail address we provided to gather applications for this position. If you submitted a resume and letter of interest prior to 4.12.24, please reapply using the email address. We apologize for any confusion or inconvenience and look forward to hearing from you!

  • Provide three professional references.

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